Local chapter update: Leadership responsibilities

If you’re a local chapter leader—whether new or seasoned—it’s important that you know your responsibilities as listed in the local chapter agreement form. As mentioned in previous weeks, ACDIS national requires chapter leaders to submit a signed agreement form annually by January 30.

Section II of the agreement form lays out chapter leadership responsibilities. By signing the agreement, chapter leaders agree to:

• Choose three officers who must be from different healthcare organizations and who are current ACDIS national members to act as liaisons between the parties.
• Provide officers’ contact information and signed Association Agreement form by January 30 of each calendar year.
  • This information is crucial. In instances where an officer changes positions, facilities, or location, contact Associate Editorial Director Melissa Varnavas at mvarnavas@acdis.org as soon as possible.
  • Whenever a change in leadership occurs, a new agreement form must be completed and sent to ACDIS national within 30 days.
• Inform the two remaining team leaders (within 30 days) if you can no longer fulfill your duties.
  • Should any member of the leadership team be found to have lapsed in his or her duties (being largely absent from leadership meetings and/or non-responsive to communication from the leadership team within any 30-day period, or no longer maintains active national ACDIS membership), the remaining team members shall contact national and work to identify a replacement leader.
• Actively recruit, mentor, and manage additional volunteers to help facilitate local chapter networking and events.
  • Mentoring incoming volunteers represents an essential aspect of leadership duties. Local chapter leaders should:
    • Identify potential talented individuals and invite them to speak, host, or assist in meeting development
    • Help organization membership understand the benefits and obligations of volunteering
    • Define roles and responsibilities related to volunteering such as developing fliers, meeting set-up, materials distribution, etc.
  • Leadership team members should establish reasonable timelines for rotation of leadership duties. Local chapter leaders should:
    • Leverage information within the online membership roster to identify potential new leaders
    • Work with ACDIS national to develop transition plans
    • Stagger leadership team member departures (where possible) to ensure the effective continuance of institutional knowledge related to chapter management

 If you haven’t sent in your 2019 chapter agreement form yet, please review, sign, and submit it as soon as possible. If you have any questions, contact Associate Editorial Director Melissa Varnavas (mvarnavas@acdis.org) and Editor Linnea Archibald (larchibald@acdis.org).

The following is a list of upcoming events for ACDIS local chapters. If you have an upcoming event you would like to include, please email Varnavas and Archibald.

March:

• The Pediatric ACDIS networking group (APDIS) meets Thursday, March 7, 3 p.m., eastern. For information, contact Val Bica (valerie.bica@nemours.org) and Leah Savage (leah.savage@BHSI.com).
• The Heart of Missouri ACDIS chapter meets Thursday, March 21, 5-8 p.m., at Boone Hospital Center, Conference Center 1A, in Columbia. For information, contact Karen Elmore (kelmore@bjc.org).
• The Virginia ACDIS chapter meets for their spring meeting on Saturday, March 23, 9 a.m. to 1 p.m., in the atrium conference room on the fourth floor of Johnston-Willis Hospital in Richmond. For information, contact Fran DeLisser (Franchesca_Delisser@bshsi.org).
• The Tennessee ACDIS chapter meets Friday, March 29, for an all-day event at the University of Tennessee Medical Center in Knoxville. For information, contact Sherri Clark (sclark@utmck.edu).
• The Georgia ACDIS chapter meets Friday, March 29, 7:30 a.m. to 2:30 p.m., at Piedmont Athens Hospital in Athens. For information, contact Jamie Doster (doster.j@icloud.com).

April:

• The Kansas City, Missouri, ACDIS chapter meets Wednesday, April 10, 2-4 p.m. central, at Truman Medical Center in Kansas City. For information, contact Angelica Naylor (angelica.naylor@outlook.com).
• The Maryland ACDIS chapter meets Friday, April 12, 12-2 p.m., at the Maryland Hospital Association in Elkridge. Visit the Maryland page on the ACDIS website for the rest of the year’s lineup. For information, contact Deborah McClain (dmcclain2@fmh.org).
• The Central Pennsylvania ACDIS chapter meets Friday, April 19, at Penn State Milton S. Hershey Medical Center in Hershey. For information, contact Deanne Wilk (dwilk@pennstatehealth.psu.edu).
• The Massachusetts ACDIS chapter meets Thursday, April 25, 12-3 p.m. at Trinity Health Care, central business office in Bloomfield, Connecticut. Please RSVP by April 10 as space is limited. To RSVP and for information, contact Jessica Barberio (jessica.barbeiro@steward.org).
• The Washington Evergreen ACDIS chapter meets Friday, April 26, at Swedish Hospital in Seattle. More details to follow. For information, contact Susan Browne (susan.browne@triohealth.org).

Save-the-date:

• The Georgia ACDIS chapter meets Saturday, June 8, in Savannah. Please note that this meeting will include a volunteer opportunity with the Help End Hunger Food Bank. For information, contact Jamie Doster (doster.j@icloud.com).
• The Kansas City, Missouri, ACDIS chapter meets Wednesday, June 12, 2-4 p.m. central. More details to come. For information, contact Angelica Naylor (angelica.naylor@outlook.com).
• The Georgia ACDIS chapter meets Thursday, September 19, at Northeast Georgia Medical Center. More information to follow. For information, contact Jamie Doster (doster.j@icloud.com).
• The Michigan ACDIS chapter meets Saturday, October 5, at McLaren Hospitality House in Flint. Click here to download the save-the-date. More details to come. For information, contact Susan Fantin (susan.fantin@comcast.net).
• Missouri's three ACDIS chapters meet Saturday, October 19, 2019, 7:30 a.m. to 4:30 p.m., for the fourth annual Show Me State Conference at Boone Hospital in Columbia. Click here to download the save-the-date. More information to follow. For information, contact Karen Elmore (kelmore@bjc.org).
• The Kansas City, Missouri, ACDIS chapter meets Wednesday, December 4, 2-3 p.m. central, via webinar. For information, contact Angelica Naylor (angelica.naylor@outlook.com).