Local chapter update: Using the online membership roster

January 30, 2020
CDI Strategies - Volume 14, Issue 5

According to the ACDIS Local Chapter Agreement Form, chapter leadership needs to ask members to complete the online membership roster on a quarterly basis. This is the official roster which allows leaders to collect important information including whether the local chapter member is:

  • An ACDIS member
  • Interested in speaking at a local event (and the topic)
  • Available to host an event at their facility
  • Interested in volunteering to help leadership

Often the biggest challenge for leaders is identifying speakers, hosts, and new leadership. This online roster helps answer those challenges.

Upon competition of the online membership roster, registrants receive a unique discount code for national membership and information on how to redeem that discount.

The leadership team may choose to use the online membership roster as a sign-in sheet for meetings. They can do so by designating a set of volunteers to the registration table and providing a laptop, open to the roster, for attendees to complete.

The online membership roster can also be used as a registration tool. Simply include the link to the roster in any promotional materials or emails to members instructing them that in order to register to attend the upcoming event they need to complete the roster by the end of business on the deadline day. Then, ask ACDIS national to pull the roster and sort by the applicable date range (from the initial date of your meeting announcement to the deadline date).

Over the years, local chapter leaders have also availed themselves of internet technology to capture registration and attendance information such as Google Sheets, Google Drive, Square, EventBright, and other methods. Those interested in these alternatives should conduct thorough research on the pros and cons, reach out to other chapter leaders regarding its use, and communicate to ACDIS national regarding the transition of passwords and processes associated with these online tools. Any alternative rosters or membership lists must be shared with ACDIS national on a quarterly basis.

A note of caution, any handwritten information will need to be later transferred to a spreadsheet or other list by a member of the leadership team. Illegible penmanship may result in inaccurate information. Working outside the ACDIS-approved online membership roster may also mean additional work for one of your volunteer leadership team members as such a list will need to be maintained and regularly updated as participants change jobs or contact information. Using the ACDIS-approved online membership roster puts the responsibility on the chapter members (and not on the volunteer leadership team) to update their information regularly.

Local chapter leaders can request their roster at any time from national by simply emailing Melissa Varnavas, mvarnavas@acdis.org, and Carolyn Riel, criel@acdis.org. Turnaround time is typically 24-48 hours.

The following is a list of upcoming events for ACDIS local chapters. If you have an upcoming event you would like to include, please email Melissa Varnavas (mvarnavas@acdis.org) and Carolyn Riel (criel@acdis.org).  

February:

  • The New Orleans ACDIS chapter meets Thursday, February 7, 4-5 p.m., at Semolina’s Restaurant in Clearview. For information, contact Judith Dowling (Judith.dowling@ochsner.org).
  • The North Carolina and South Carolina ACDIS chapters hold a joint meeting Friday, February 21, 7:30 a.m.-4 p.m., at Cape Fear Valley Hospital in Fayetteville, NC. For information, contact the chapter leadership team (ncacdis@gmail.com).
  • The Kansas City ACDIS chapter meets Wednesday, February 13, via webinar. For information, contact Angelica Naylor (angelica.naylor@outlook.com).
  • The Massachusetts ACDIS chapter meets Thursday, February 14, 12-2:30 p.m., at Rhode Island Hospital in Providence. For information and to RSVP, contact Keisha Downes (KDownes@tuftsmedicalcenter.org).
  • The Maryland ACDIS chapter meets Friday, February 15, 12-2 p.m., at the Maryland Hospital Association in Elkridge. For information, contact Deborah McClain (dmcclain2@fmh.org).
  • The Arizona ACDIS chapter and the CDI Educator networking group meet Friday, February 15, 12-1 p.m. mountain time, via webinar. For information, contact M.E. VanGelder (ME.VanGelder@honorhealth.com).
  • The Michigan ACDIS chapter meets Friday, February 22, 11:30 a.m. to 1 p.m., via webinar. For information, contact Susan Fantin (susan.fantin@comcast.net).
  • The Minnesota ACDIS chapter meets Wednesday, February 27, 1-2 p.m., via webinar. For information, contact Tim Lindquist (timothy.c.lindquist@healthpartners.com).
  • The Oregon ACDIS chapter meets Wednesday, February 27, 3:30-4:30 p.m., via webinar. For information, contact Bonita Quinn (bgquinn@stcharleshealthcare.org)

March:

  • The Heart of Missouri ACDIS chapter meets Thursday, March 21, 5-8 p.m., at Boone Hospital Center, Conference Center 1A, in Columbia. For information, contact Karen Elmore (kelmore@bjc.org).
  • The Virginia ACDIS chapter meets for their spring meeting on Saturday, March 23, 9 a.m. to 1 p.m., in the atrium conference room on the fourth floor of Johnston-Willis Hospital in Richmond. For information, contact Fran DeLisser (Franchesca_Delisser@bshsi.org).
  • The Missouri and California ACDIS chapters meet on Wednesday, March 27, at 2 p.m., eastern, 11 a.m. pacific, via webinar. ACDIS Associate Editorial Director Melissa Varnavas will be presenting on the state of the industry. Click here to register.
  • The Tennessee ACDIS chapter meets Friday, March 29, 8 a.m. to 3:45 p.m., at the University of Tennessee Medical Center in Knoxville. For information, contact Sherri Clark (sclark@utmck.edu).
  • The Georgia ACDIS chapter meets Friday, March 29, 7:30 a.m. to 2:30 p.m., at Piedmont Athens Hospital in Athens. For information, contact Jamie Doster (doster.j@icloud.com)

April:

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ACDIS Guidance

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